Outlook FAQs
How do I add an email signature in Outlook?
To create or add a signature, go to the **File** tab, select **Options**, and then click on **Mail**. In the Mail section, click the **Signatures** button to create a new signature or edit an existing one. You can set a default signature for new messages and replies/forwards.
How can I recall or unsend an email?
To recall a message, open your **Sent Items** folder, double-click on the email you want to recall, and then click on the **File** tab. Select **Info** > **Message Resend and Recall** > **Recall This Message**. Note that this feature only works for messages sent to other people within the same organization and if the recipient hasn’t opened the email yet.
How do I recover deleted emails?
You can recover deleted items from your **Deleted Items** folder. If an email is not there, you can try recovering it from the server. Go to your Deleted Items folder, and at the top, click on **Recover items recently removed from this folder**. You can then select the emails you want to restore.
How do I create a new contact group (distribution list)?
To create a contact group, go to the **People** or **Contacts** tab in Outlook. Click on **New Contact Group** (or similar option). Give the group a name and then add members by selecting from your contacts or typing in email addresses.
Can I schedule emails to be sent later?
Yes, you can. When composing a new email, go to the **Options** tab and click on **Delay Delivery**. You can specify a date and time for the email to be sent. The email will remain in your Outbox until that time.
How do I set up an out-of-office automatic reply?
To set up an out-of-office reply, go to the **File** tab and click on **Automatic Replies**. You can then enable the feature, set a date range, and write a message for people inside and outside your organization.
What is the difference between Outlook and Outlook.com?
**Outlook** typically refers to the desktop application that is part of the Microsoft 365 suite, which offers advanced features and can be used with various email accounts. **Outlook.com** is the free web-based email service (formerly Hotmail) that provides a simpler interface and is accessed through a web browser.
How do I block a sender?
To block a sender, right-click on a message from that sender. In the context menu, select **Junk** > **Block Sender**. This will move the message to your Junk Email folder and future emails from that address will be blocked automatically.